Submitting Applications via Email

The trading participant may have the option to submit a participation application via email within the system. This requires the trading organizer to send the counterparty a specific type of participation invitation.

Email submission of applications is available for all types of trading, except for Auctions and Online Re-bidding. This is because price proposals for these types of trading are submitted separately from the participation application.

Receiving the Invitation to Participate in the Trading

The participant will receive an invitation via email with the subject line “Invitation to Participate in the Procedure.” If the invitation email contains a special code tagged #CreateTenderRequest, it is possible to submit a participation application for that trading via email:

Creating and Submitting an Application via Email

To create an application, download the commercial offer template attached to the invitation email. To minimize errors, it is recommended to fill in the template using MS Office programs.

The application template file lists all lots and positions included in the trading for which the invitation was sent. When filling out the template, the supplier independently selects the lots and positions they will participate in. Non-editable fields in the template are locked.

Note: If you do not wish to submit an application for certain lots, leave the fields for those lots blank.

Next, create a reply email quoting the organizer’s invitation and including the special code from the invitation.

Attach the completed and saved commercial offer file to the reply email.

After sending the email, the system will process it and send a response.

If the application is successfully registered, you will receive a confirmation of successful submission:

If errors occur during processing, a response will be sent specifying the reasons the application was not accepted:

If you receive an error response, correct the issues, locate the original invitation email, and send a reply email to it again.
Important! Quoting the error response email will result in the application not being processed.

Note: Applications submitted via email cannot be withdrawn. To withdraw an application, contact the person responsible for the trading, as indicated in the invitation.